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(Omaha World Herald)   School district superintendent who bought wine and schnapps with his company credit card assures the public he did so inadvertently and just grabbed the wrong credit card   ( divider line
    More: Dumbass, school districts, credit cards, superintendent, petty cashes, Grand Island  
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2023 clicks; posted to Main » on 24 Aug 2013 at 2:08 PM (3 years ago)   |   Favorite    |   share:  Share on Twitter share via Email Share on Facebook   more»

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2013-08-24 02:59:49 PM  
1 vote:
I used to do expense reporting for a corporation that issued company credit cards.  My job was to go line by line, expense by expense.  If an expense was more than $25 I had to send an email asking for an explanation, and when that email was answered, I had to attach it to the expense report.  The IRS even had guidelines that I had to enforce, even though some corporate people with the terms "Regional Director" or anything with the words "Vice President" thought they were above IRS guidelines.  As for alcohol, the rule was very clear: No.  Expenses that were not to be paid by us, I had to send an email to that person, CC their boss on it, and explain to them why we weren't covering said expense.

When it was a legit "Oops, I didn't mean to do that." I would either receive an email or phone call about it and I'd mark it as non-reimbursable and remind that person that it was up to them to pay it out of pocket.  In December it's mostly "I bought a gift for my spouse and I used the company credit card to pay for it so my spouse won't see the credit card bill and see where I bought their gift from, I'll pay this myself, don't worry." and most of the time it's already marked non-reimbursable.

By having me go line by line in all the expense reports and question every expense and deny alcohol purchases and other questionable purchases, the company actually SAVED money instead of wasting it blindly on stupid shiat like this.  Yeah, there were people who were pissed that their cards were declined because we refused to cover a $500 personal expense, and the interest racked up and hit their own personal credit score, but they read the company and IRS guidelines about the company credit card and signed it, so I never gave them any sympathy.

Some of the weirdest things was one district manager would buy lingerie on the company credit card and then yell at me and ask "Do you know who I am?" when I'd mark it non-reimbursable.  Found out one district manager was having an affair with a store employee and used the company credit card to pay for the hotel room (found the hotel room expense, found on the receipt the two names, looked up who the other name was in the company directory, found that she was a store employee in his district and that the room wasn't a conference room but a regular over night hotel room, investigation started and soon after the district manager was fired as was the store employee.  I would have loved to know how that was explained to the former District manager's wife).  One District manager would take his corporate credit card, buy merchandise at Target, then put it one the shelves at his store at a lower price (I tried to explain to him how that wasn't really profitable).  Some people managed to eat entirely on their corporate credit cards and justify the expense.  I had one meeting with the corporate treasurer where I brought it up and said that we might have a better year, profit wise, if we ended this "If a District Manager works past seven he can expense his dinner." rule.  I said "No one has ever said 'I was going to fast tonight, but since I am working, I might as well eat'.  These people know they are going to be working late, they should plan accordingly.  The people who close the stores at night aren't allowed to expense their dinners and they don't starve."  I was then told that I was extremely wrong.  I wasn't there much longer.  The companytreasurer didn't like a lot of what I said.  He wanted to do something and my answer was "I've been in this job for several years and I know that what you want is good on paper, but in practice isn't going to work."
2013-08-24 02:10:58 PM  
1 vote:
It's possible.  I filled up my car with the company card more than once.
Gets caught in the monthly review, I pay the company back.  No big deal.

The problem here is that the school district wasn't reviewing bills every month, line by line.
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